Campus Location: Main Campus (Galloway)

Department: Office of Graduate and Continuing Studies

Salary Information: $23 - $25 per hour based on experience

Work Hours: varies

Brief Job Overview/Summary

The Office of Graduate & Continuing Studies Professional Services Specialist provides essential administrative and operational support to the Office of Graduate & Continuing Studies (OGCS). This role supports the day-to-day functioning of the office, coordination across campus partners, and implementation of graduate level processes and initiatives. The specialist serves as a central point of contact for OGCS, ensuring effective communication, organization, and follow through as the graduate enterprise continues to develop.

Descriptions of Essential Duties/Responsibilities:

Responsibilities and Goals:

Office Operations & Administrative Support:
• Provide administrative support to the Dean of OGCS, including scheduling, meeting coordination, and calendar management
• Manage general OGCS inquiries and route requests to appropriate offices or stakeholders
• Maintain organized records, files, and documentation related to graduate policies, procedures, and initiatives
• Assist with tracking deadlines, deliverables, and follow up items across OGCS projects

Graduate Process & Policy Coordination:
• Support administrative processing related to graduate policies, compliance and approvals
• Assist with coordination of graduate level requests and communications across academic programs and administrative offices
• Maintain standardized templates, forms, and workflow documentation for OGCS processes

Cross-Campus Coordination & Communication:
• Serve as an administrative liaison between OGCS and campus partners (Registrar, Enrollment Management, Financial Aid, Institutional Research, Library)
• Assist with preparation and distribution of graduate related communications, announcements, and materials
• Support coordination of meetings, working groups, and advisory bodies associated with OGCS

Program & Initiative Support:
• Provide logistical and administrative support for OGCS initiatives such as the Graduate Advisory Council, Graduate Student Orientations and Graduate Research Symposium
• Assist with tracking participation, documentation, and outcomes of OGCS sponsored activities
• Support basic reporting and data collection as requested

General Office Support:
• Assist with basic budget tracking, purchasing requests, reimbursement documentation as applicable and budget coordination with the Office of the Provost
• Support onboarding and coordination of graduate assistants, faculty fellows, or temporary staff
• Perform other administrative duties in support of OGCS priorities as assigned

Required Qualifications:

Required Qualifications:
• Bachelor’s degree required
• 2–4 years of administrative or office coordination experience, preferably in higher education
• Strong organizational, communication, and time-management skills
• Ability to manage multiple priorities in a developing office environment
• Demonstrated attention to detail and discretion with sensitive information

Preferred Qualifications:

Preferred Qualifications:
• Experience supporting academic or graduate-level offices
• Familiarity with higher education administrative systems and workflows
• Experience working in start-up or growth-oriented environments

Screening Information:
Screening of applications begins immediately and will continue until the position is filled.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

Only electronic applications will be accepted. Please complete the online application and include the name, phone number and email of three professional references within the application in addition to the following required documents listed below. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae
• Unofficial Graduate transcripts