Campus Location: Main Campus (Galloway)

Department: Bursar's Office

Salary Range: $51,479.83 - $58,462.13

Salary Information: Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits package

Work Hours: 35 hours per week

Brief Job Overview/Summary

The Bursar’s Office at Stockton University is seeking a Program Assistant to support daily operations within the office. The Program Assistant will work collaboratively with all Bursar personnel to achieve operational goals within the office and the Division of Administration and Finance.

Descriptions of Essential Duties/Responsibilities:

• Assist in monitoring shared Email accounts
• Manage Shared outlook calendars with updates
• Assist with updating social media accounts, and informational materials
• Coordinate communication for affinity group's student accounts
• Assist in monitoring Transfer Pathways student accounts throughout the semester
• Cashiering functions, including collecting and accounting for payments from students, staff, departments, and foundations, recording daily deposits, and assisting with external bank deposits
• Assists in managing office inventory
• Provide excellent customer service via in-person, phone, email, text message etc.
• Participate in all Divisional Events as needed i.e. Open House, Orientation, Admitted Students Day. Processes Direct Deposit Request for students
• Process student direct deposit requests
• Assists in monitoring petty cash, vending machine funds, C-bord requests, and mailed check payments.
• Other duties as assigned by the Director of Student Accounts

Required Qualifications:

• High school diploma or equivalent
• One (1) year of professional experience in Higher Education

Preferred Qualifications:

• Associate or bachelor’s degree
• One (1) year of professional experience in Bursar or Financial Aid department
• Proficiency in Microsoft Office Suite, Ellucian Banner, Touchnet, and familiarity with database or ERP systems.
• Experience in a fast-paced, executive-level office environment
• One (2) Year Cashiering Experience
• Strong customer service and communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Screening Information:
Screening of applications begins immediately and will continue until the position is filled.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email:  CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process. 

Only electronic applications will be accepted. Please complete the online application and include the name, phone number and email of three professional references within the application in addition to the following required documents listed below. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

• A letter of interest describing qualifications and accomplishments
• Current resume