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Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600-acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences, and professional education. Founded in 1969, Stockton held its first classes in 1971. The University’s commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

Faculty and Staff are committed to support Stockton University’s commitment to diversity and strong student-centered vision and mission.

This is an in-person on campus, non-remote position. The University has implemented a program allowing employees to work from home one day a week. Participation is subject to Divisional Executive approval depending on operational need.

Assistant Director of Advancement Services

  • Galloway, New Jersey
  • University Advancement
  • AFT Professional Staff
  • Opening on: Oct 23 2024

Campus Location: Main Campus (Galloway)

Department: Advancement Services

Salary Range: AFT Range 22, Steps 1-4

Salary Information: Salary commensurate with experience and is accompanied by an extremely competitive University benefits package

Work Hours: Monday - Friday, 8:00 a.m. - 4:00 p.m.

Brief Job Overview/Summary

The Assistant Director of Advancement Services on Scholarships manages the complex and highly confidential process of awarding and stewarding Foundation Scholarships. This role involves close collaboration with the Development and Alumni Relations team to manage all aspects of the foundation scholarship funds across three different software systems. The Assistant Director will also provide stewardship to donors, effectively conveying the University and Foundation’s appreciation and gratitude for their support. Additionally, this position requires interacting with software support centers and supporting donors, students, recipients, applicants, parents, critical University departments, and employees.

Descriptions of Essential Duties/Responsibilities:

  • Serve as a subject matter expert on Foundation Scholarship Management and Stewardship software (Blackbaud Award Management), demonstrating full command and proficiency in utilizing the software
  • Administers and interprets applicable principles, federal and state laws, and regulations regarding public institution distribution and management of Foundation Scholarships
  • Provide comprehensive training for the eighteen-member Foundation Scholarship Selection Committee and other relevant campus partners on effectively using Foundation Scholarship Management software
  • Ensure the timely distribution of scholarship award letters through the scholarship software
  • Assist with determining and identifying Foundation Scholarships awarded annually, notify recipients, and request appropriate acknowledgment
  • Advises and counsels students, parents, donors, and prospective students with Foundation Scholarship inquiries
  • Provide a high level of stewardship to constituents, including distributing annual donor appreciation letters and endowed statements through the Foundation Scholarship software
  • Coordinates with the Director of Communication and Stewardship in promoting, planning, organizing and executing the Annual Scholarship Recognition Dinner
  • Develop, compile, and disseminate precise, technically sound, and explanatory reports from Argos, Blackbaud Award Management, and CRM Advance to support the department and campus partners in scholarship and stewardship statistics and information
  • Collaborate with Advancement Services and Finance teams to monitor progress and establish new Foundation funds
  • Proficiency and knowledge of Banner Forms, and CRM Advance Designation module and record management
  • Continuously review and evaluate workload and ways to streamline the scholarship processes and promptly update the Foundation Scholarship website and Scholarship Management software
  • Other Duties as Assigned

Required Qualifications

  • Bachelor’s Degree
  • Two years job related experience
  • Proficiency in MS Excel, and MS Word, as well as complete command of internet navigation and research

*NOTE
Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).
A Ph.D. degree or an Ed.D. degree may be substituted for two years of the required experience.

Knowledge, Skills and Abilities:

  • Excellent organizational skills; ability to handle multiple assignments simultaneously and to work well under pressure
  • A demonstrated ability to quickly learn and adapt to new technology

Preferred Qualifications:

  • Experience in one or more of the following areas: a university environment, Banner (Finance, Financial Aid or Advancement Module), accounting, or business

Screening Information:
Screening of applications begins immediately and will continue until the position is filled. Applications received by Monday, November 18, 2024, will receive full consideration.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email:  CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process. 

Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

  • A letter of interest describing qualifications and accomplishments
  • Current resume or curriculum vitae
  • Unofficial Graduate transcripts

#SU

Please note:

  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants.  Pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (including, but not limited to the prohibition of sexual misconduct and relationship violence, sexual assault and harassment) in all of its educational programs and activities. Please visit http://www.stockton.edu/affirmative_action for information on Stockton's Equal Opportunity and Institutional Compliance processes. The University provides reasonable accommodations as appropriate. An applicant may request a reasonable accommodation for any part of the application and hiring process by contacting Bart Musitano, Manager for University Pensions and Benefits within the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday-Friday between 8:00am - 5:00pm.
  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) at https://www.stockton.edu/police/crime-statistics.html. The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. Paper copies of the report are available at the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be sent via postal mail.

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