Campus Location: Main Campus (Galloway)

Department: Office of the Provost

Salary Range: $62,164.35 - $67,907.66

Salary Information: Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits package

Work Hours: Monday-Friday 9am-5pm

Brief Job Overview/Summary

The Professional Services Specialist 3 plays a vital role in supporting the Office of the Provost by managing complex administrative and financial responsibilities in a dynamic, high-level academic environment. This position requires exceptional organizational skills, attention to detail, and the ability to respond quickly and reliably to evolving priorities. As part of a fast-paced office that supports senior academic leadership, the successful candidate will demonstrate sound judgment, discretion, and a commitment to service excellence.

Descriptions of Essential Duties/Responsibilities:

• Oversee and manage all aspects of the Academic Affairs Administration budget, including monitoring expenses, encumbrances, and available balances.
• Execute budget transfers, complete travel documentation, process reimbursement reports, and reconcile departmental purchasing cards (pcards).
• Oversee inventory and supply orders for the Office of the Provost.
• Process service agreements and all financial documentation related to Academic Affairs operations.
• Serve as the primary liaison between the Office of the Provost and Legal, Disbursement Services, Procurement, and Contracting.
• Coordinate with staff to support events hosted by Academic Affairs, including contracts, honorariums, travel, and catering arrangements.
• Facilitate travel arrangements for the Provost, VP for Academic Affairs, and staff, ensuring adherence to University policies.
• Maintain and update the financial tracking spreadsheet for all Academic Affairs funding sources.
• Review and support Academic Affairs Compass Fund initiatives by monitoring budgets and providing guidance to school budget processors.
• Serve as a key member of the Faculty Load and Compensation (FLAC) team.
• Provide comprehensive reporting and data analysis on departmental spending and financial trends, including multi-year comparisons.

Required Qualifications:

• Bachelor's degree from an accredited university
NOTE:
• Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience
• Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices
OR
• Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience
OR
• Possession of a master's degree; and one (1) year of the above-mentioned professional experience
NOTE:
"Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

Preferred Qualifications:

• Minimum 3–5 years of experience in budget management, financial analysis, or administrative support
• Prior experience in higher education preferred
• Solid understanding of budgeting, financial reporting, and reconciliation
• Proficient in Excel and financial systems; Banner experience a plus
• Detail-oriented with strong accuracy in financial documentation
• Skilled at managing multiple priorities in a fast-paced environment
• Strong written/verbal communication and interpersonal skills
• Service-focused with a proactive, solution-driven approach

Screening Information:
Screening of applications begins immediately and will continue until the position is filled.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email:  CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process. 

Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae
• Unofficial Graduate transcripts