Campus Location: Main Campus (Galloway)

Department: Student Transitions, Access & Retention (STAR)

Salary Range: $20.00 per hour

Work Hours: varies

Brief Job Overview/Summary

Under the direction of the Director of Career Education and Development, the TES Administrative Support Coordinator provides clerical and operational support for the department’s daily activities. The role assists with office operations, student-facing initiatives, budget and purchasing processes, technology platforms, and departmental programming and communications. This position ensures smooth administrative functioning and contributes to the efficiency of departmental services and resources.

Descriptions of Essential Duties/Responsibilities:

• Provide general administrative support, including scheduling, filing, report preparation, payroll processing, and meeting minutes.
• Assist with financial tasks such as reconciling accounts, purchase requests, and Chrome River submissions.
• Support student programs and resources by helping coordinate the Career Ambassadors program, Career Closet, and career readiness initiatives.
• Provide clerical support for departmental technology platforms (Handshake, Ospreys Navigate, etc.) and assist with website/digital updates.
• Help prepare marketing materials, post to social media, and coordinate communication efforts with staff and campus partners.
• Assist with data tracking for departmental reports and surveys.
• Other duties as assigned

Knowledge, Skills and Abilities:

• Ability to multi-task with limited supervision
• Detail oriented with effective organizational skills
• Ability to make independent judgments

Required Qualifications:

• Excellent Communication Skills
• High School Diploma
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Preferred Qualifications:

• At least one year prior administrative/office support experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual

Screening Information:
Screening of applications begins immediately and will continue until the position is filled.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email:  CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process. 

Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae
• Unofficial Graduate transcripts
• Teaching philosophy statement (1 page)
• Documents showing evidence of teaching effectiveness
• Scholarship plans and research capabilities (1 page)
• Samples of scholarly or creative work (e.g. documents, video, etc.)