Campus Location: Main Campus (Galloway)

Department: School of Health Sciences

Salary Range: $54,351.05 - $61,783.99

Salary Information: Based on NJ Civil Service Commission regulations and is accompanied by an extremely competitive University benefits package

Work Hours: Varies

Brief Job Overview/Summary

The Healthcare Affiliation Coordinator works to ensure that contracts and agreements with our student clinical placement facilities are fully executed as per accreditation standards and works collaboratively with other departments, internal and external parties to complete affiliation agreements; manages clinical site database and prepares reports as needed.

Descriptions of Essential Duties/Responsibilities:

• Receives new site affiliation agreement requests and manages the process through to the executed status.
• Renews current site agreements before their expiration, ensuring timely continuation of affiliation agreements
• Serves as a liaison and fosters cooperative working relationships among the School of Health Science (SHS), Office of General Counsel (OGC), Risk Management, and external entities to finalize affiliation agreements
• Develop and maintain executed affiliation agreements and site data in internal databases for SHS programs
• Mentors SHS Academic Fieldwork Coordinators, Directors of Clinical Education, or other clinical internship-related faculty/staff in the School of Health Science on the clinical/internship affiliation agreement site approval process under the supervision of the Manager, Health Science Accreditation and Clinical Placements
• Receives, assesses, prepares, monitors, and completes documents or drafts for review by the SHS programs, Risk Management, and OGC
• Coordinates new/existing affiliation agreements sites who integrate with other Stockton University Schools (SOBL, EDUC) under the supervision of the Manager, Health Science Accreditation and Clinical Placements
• Assists SHS Academic Fieldwork Coordinators, Directors of Clinical Education, or other clinical internship-related faculty/staff with software integration of affiliates, sites, and clinical educators
• Updates internal databases for affiliate mergers, consolidations, and reorganizations
• Prepares reports at the request of SHS Deans, Chairs, and Programs, and analyzes data related to program's clinical placements and contracts to identify trends, areas for improvement, and to support decision-making processes under the supervision of the Manager, Health Science Accreditation and Clinical Placements
• Ensures the accuracy and integrity of data related to clinical placements and contracts by regularly updating and verifying information in internal databases in collaboration with the Manager, Health Science Accreditation and Clinical Placements
• Collaborate with SHS Academic Fieldwork Coordinators, Directors of Clinical Education, or other clinical internship-related faculty/staff
• Perform other duties as assigned by the Manager, Health Science Accreditation and Clinical Placements; Associate Dean of Nursing, Dean of the School of Health Sciences; and the Provost and Vice President

Knowledge, Skills and Abilities:

• Ability to establish positive and collaborative working relationships with campus constituents and clinical partners.
• Attention to detail in reviewing and verifying that procedures are followed to comply with clinical contracts or affiliations and accreditation and licensing institutions
• Ability to prioritize work and accomplish tasks in a timely manner with minimum supervision
• Experience in comprehending, analyzing, designing, implementing, monitoring and troubleshooting processes that upload/manage data in third-party software
• A working knowledge and comfort with (FERPA) regulation governing student access to records and release of confidential information; ability to keep sensitive information confidential
• Demonstrates through past accomplishments and actions the ability to support Stockton University’s diversity commitment and strong student-centered vision and mission

Required Qualifications:

• Bachelor’s degree
• Proficient Microsoft Word, SharePoint and Excel skills and Adobe pdf functionality
• Experience with healthcare systems, practices, and facilities
NOTE:
• Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience.
• Five (5) years of professional experience in one or combination of the following: data processing, installation and maintenance of application programs, technical support, and/or design and preparation of programs
OR
• Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience
NOTE:
• "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions

Preferred Qualifications:

• Master’s degree in health science, pre-professional area, or informatics
• Takes initiative and can make independent and interdependent determinations on the best possible resolution to processing problems
• Experience in compiling, analyzing, integrating data, and generating reports across systems

Screening Information:
Screening of applications begins immediately and will continue until the position is filled. Applications received by (insert date below in Job Posting after clicking Generate Description) will receive full consideration.

How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email:  CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process. 

Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. 

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae